HRA — HR & Attendance Module

Structure, hierarchy and step-by-step workflow — Company → HO → Project → Site → Role

BasisSheet + Final Spec, verified

ModelHO controlled · Site operated

ScopeMulti-project, multi-site

RevB — reconciled

What HRA does

HRA is the HR & Attendance module of the Construction ERP. It covers employee and worker records, attendance/muster, leave, working hours, overtime, payroll, employee self-service (ESS), documents, welfare and HR reporting — operating inside the same Company → Project → Site hierarchy as the rest of the system.

Primary ownerHead Office — Manager, HR & Admin

Operational modelHO controlled, Project coordinated, Site operated

Employee ruleOne permanent Home / HR Site

Shared accessOnly via explicit site-level grant

PayrollCentral HO run, using site-approved attendance

ConcurrencyAll projects & sites active at once — no single "current" context

Five ground rules

Head Office owns HR policy, employee master governance, payroll and company-wide HR control.
Project management coordinates manpower and HR operations across its sites, through the Project Manager.
Each Site operates its own HR Portal for day-to-day attendance, muster, leave and workforce activity.
All HR records are scoped — a Site user cannot access another site's people or transactions.
Every employee has one permanent Home/HR Site; shared functional access is handled separately and never changes it.

Company → HO → Project → Site

Click any row to expand it. Every project and every site shown here can be active at the same time — there is no single current project or site.

Head office Project Site HR feature

▸Company / Head office
- ▸HO HR & Adminowns policy, payroll, compliance
  - Employee master
  - HR policy
  - Leave & holiday policy
  - Payroll
  - Statutory settings
  - HR compliance
  - Company-wide HR MIS
- ▸Project Acoordinated by its Project Manager(s)
  - ▸Site A1
  - ▸Site A2
  - ▸Site A3
- ▸Project Bruns concurrently with Project A
  - ▸Site B1
  - ▸Site B2

Note on "Project": a Project does not have its own HR staff — HR at that layer is the Project Manager coordinating across their assigned site(s). It is a coordination lens, not a separate HR role. See Rules & Open Items for why this is flagged for client confirmation.

Who owns what — HO / Project / Site

Area	HO / Company	Project	Site
Employee master	Own / create / approve	Raise manpower request; verify	Provide onboarding inputs
HR policy	Own / configure	Follow	Follow
Salary / grade	Own / configure	Recommend / input	No policy change
Attendance	Monitor / audit	Final operational approval	Record / verify
Leave	Policy / roll-up	Approve site employee leave	Operational support
Working hours	Policy	Configure within policy / approve exceptions	Operate
Payroll	Run / finalize	Verify site inputs	Provide approved attendance
Labour registration	Governance / audit	Monitor	Register / maintain
Employee documents	Master control	Verify	Maintain site records
Performance	HR governance	Conduct / recommend	Provide inputs
Welfare / grievance	Policy / escalation	Monitor	First-level handling
HR reports	All projects / sites	Project scope	Own site

Role tiers

Tier	Definition	Examples
HO	Company-wide, fixed, centrally governed	Managing Director, Manager–HR & Admin, Head–Accounts & Finance, Head–Purchase, Manager–HSE, Manager–QA/QC, ERP Administrator
Site	Dynamic — created and scaled per site by the Project Manager	PM/Site In-charge, Senior Site Engineer, Site Engineer, Billing/QS Engineer, Surveyor, QA/QC Engineer, Safety Officer, Store Keeper, Site Accountant, Plant & Machinery In-charge, Junior Engineer/Supervisor, Time Keeper, Site Admin, Purchase Site (new — scope pending)
External	Limited access, outside the company payroll	Subcontractor Supervisor / Mukadam

Worker categories (A / B / C)

Code	Category	Employer / rolls	Paid by	Attendance owner
A	Company staff — PM, engineers, supervisors, QS, store, accounts, HSE, admin	Company	Company payroll, monthly	Self check-in → PM approval
B	Direct site labour — daily/weekly wage, engaged directly	Company	Company, fortnightly	Time Keeper → Site Engineer countersign → PM final
C	Subcontractor labour — item-rate / piece-rate scope	Subcontractor	Subcontractor, against certified work	Subcontractor Supervisor → Time Keeper verify → PM final

Category C is still the company's compliance responsibility as Principal Employer — registered, ID-carded and tracked with the same rigour as A and B, even though the company never pays them directly.

HRA role-based access matrix

Role	Employee master	Attendance	Leave	Payroll	ESS
Employee	View own	View own	Apply / view own	—	Full own-data access
Time Keeper / Muster Clerk	View own site	Record own site	—	—	—
Site Engineer	View own site	Countersign own site	—	—	—
PM / Site In-charge	View own site	Approve own site	Approve own site	—	—
Manager — HR & Admin (HO)	Create / edit — all sites	View — all sites	View — all sites	Run — all sites	—
ERP Administrator	Configuration	Configuration	Configuration	Configuration	—

Step-by-step workflows

Click a workflow to expand every step, in order, with who performs it.

HO HR Site / PM Employee External System

Feature set, by area

Employee self-service (ESS)

Profile view / update (sensitive changes need HO approval)
Attendance history & daily status
Leave apply, status & balance
Holiday calendar
Payslip download after payroll finalisation
Attendance regularisation request

Attendance & muster

Site-scoped, per worker category capture method
Geo-fencing at the site boundary
Regularisation workflow for disputes
Locked after payroll processing; reopen is audited

Leave management

Policy owned by HO, approval executed at site
Category-specific entitlement rules
Auto balance update on approval
HO consolidated leave / compliance view

Payroll

Central HO run using site-approved attendance
Consolidates every active project & site in one cycle
Payslip generation, visible via ESS only
Statutory filing (PF/ESI/TDS) gated as a separate scope flag

Documents, welfare & grievance

Identity & statutory documents, PPE/ID card records
Bank / payment documents
Appointment, joining & relieving documents
Site accommodation & welfare records
First-level site grievance, escalates to Project/HO

Performance evaluation

PM conducts periodic / quarterly site staff evaluation
Submitted to HO HR, who hold the official record
Covers performance, attendance, discipline, technical ability, safety, quality, productivity

Notifications

Leave submitted / approved / rejected → employee & approver
Attendance regularisation → site approver
Payslip generated → employee
Missing muster → Time Keeper / PM
Compliance exception → Project & HO HR
In-app is baseline; email/SMS/WhatsApp only if in approved scope

Reports & MIS

HO dashboards: all active projects & sites, no closing required
Project dashboards: authorized sites only
Site dashboards: own workforce & transactions only
Employee: own payslip / attendance / documents only

Multi-site isolation & security rules

All site-level APIs enforce server-side Company → Project → Site authorization — front-end hiding is never the security boundary.
A user cannot reach another site by editing an ID in the URL, query or request payload.
Every role assignment and site-access grant is auditable.
Sensitive employee changes require approval; attendance, payroll and leave changes preserve audit history.
Shared site access is explicitly granted and independently revocable — it never merges site HR records or funds.
HO users see data per their permission scope; not every HO login gets unrestricted HR detail.
ESS is strictly self-service — an employee never sees another employee's personal data.
An employee cannot have two simultaneous Home/HR sites.

Working hours, leave & payroll baseline (verified against the source sheet)

Rule	Baseline
Standard site day	9 hours on site incl. 1 hour rest — 8 working hours. Default 08:00–17:00.
Site adjustment	PM may configure within HO policy; exceptions require an HO-level approval role name unconfirmed
Weekly off	Sunday half day; PM approval required
Ordinary working week	Capped at 48 hours
Overtime	Time beyond 48 hours, compensated as paid leave, with PM approval
Night shift	Written PM approval + HSE clearance + certified lighting
Minimum age	No person under 18 on site, any category, no exceptions
Geo-fencing	Applied at site level

Category	Cycle	Cut-off	Pay by	Mode
A — Staff	Monthly	Last day of month	7th of following month	Bank transfer only
B — Direct labour	Fortnightly	Last day of month	Within 10 days of cut-off	Bank transfer; cash by written exception only
C — Subcontractor	Against certified RA bill	Per work order	Per work order terms	Bank transfer to subcontractor

Open items — confirm before this is treated as final

HO approver for working-hour exceptions — the HR notes name an approver title that does not appear anywhere in the current HO role list. Confirm the exact title (or that it is the Managing Director) before build.
"Purchase Site" role — a new site-level role appears in the latest sheet with no accountability description yet. Not an HRA function, but it should be defined before the role/permission matrix is finalised.
Project-level HR authority — the Final Development Specification introduces Project as a distinct HR approval tier. The role sheet itself only defines HO and Site tiers (the Project Manager is a Site-type role). Confirm with the client whether "Project" is meant as a real separate authority, or simply the PM's oversight across their site(s) — this page treats it as the latter, flagged here for visibility.
ESS access for Category B & C — full self-service, or a simplified payslip/attendance view? Still open per the approval checklist.
Statutory payroll filing & biometric integration — both explicitly gated as separate scope flags, pending client confirmation.